Can monday.com sync with Outlook both ways?
Yes, but only in a basic way. monday.com's native integration has just 3 fixed templates, with no setup screen, no conditions and no subitems.
Outlook Calendar Integration Plus syncs both ways, to any calendar, with timed events, field mapping, filters and subitems.
Read the full comparisonHow they compare
| What you need | monday.com native | Outlook Plus |
|---|---|---|
| Templates | 3 fixed | Build your own sync |
| Setup | No setup screen | Step-by-step setup |
| Field mapping | Basic fields | Every column |
| Conditions on what syncs | No | Yes |
| Subitems | No | Yes |
Outlook Calendar Integration PlusComparison5 min readBy the Fantasy Media teamWhat does monday.com's native Outlook integration do?
It syncs both ways through 3 fixed templates: new Outlook events become items, and new, updated or assigned items become events.
Where does it stop?
At those 3 templates. There's no setup screen, no conditions to choose what syncs, only a few basic fields, and no subitems.
When is monday.com's native Outlook integration enough?
When the 3 fixed templates match what you need, on items only. The native integration may be all you need.
When do you need more?
We solve every gap in monday.com's native integration. If you've struggled with its limits, we've got you covered, and now you can build exactly what you were trying to do:
- Flexible two-way sync
- Flexible calendar selection
- Full subitem support
- Advanced data mapping
- Conditional triggers
- Control over event hours
- Automatic attendee invites
That's Outlook Calendar Integration Plus. For a whole team's calendars from one board, see Outlook Calendar for Teams.
What does it look like in practice?
- Customer meetings ⇄ Deals board. Calls and demos stay in sync with your pipeline. Personal events stay out.
- Project deadlines → Your calendar. Never miss a milestone or due date.
- New events → Teams meetings. Add a Microsoft Teams link automatically.
How do I switch from the native tool?
- Install the app free from the monday.com marketplace. A monday.com admin, or someone with app-install permission, does this once.
- Connect your Microsoft account.
- Choose a board, map your columns and set the direction for the sync.
- Changes sync automatically. Each sync operation counts as one action.
How much does it cost?
There's a free plan with 10 actions / month. Paid plans run from $35 to $500 a month, or from $26 a month billed yearly. Every plan includes unlimited users, billing runs through your monday.com account, and every plan comes with a full refund within the first 30 days.
What do customers say?
“We’ve tried other calendar integrations before, but they were buggy or missing key features. Outlook Calendar Integration Plus just works, and it works well.”
EM, review on the monday.com marketplace, Mar 2025Questions
What counts as one action?
An action is one sync operation: one event created, one event updated, one item created. If a sync processes 10 events at once, that's 10 actions. Changes blocked by a filter or sync direction don't count.
Do I need to be a monday.com admin to install it?
Not always. monday.com admins, or users with app-install permission, can install Marketplace apps. If you're neither, ask your admin to install it.
Can I use it on all my boards?
Yes. Once installed in a workspace, the app is available on every board in it, and each board has its own sync configuration.
Can I get a refund?
Yes. Every plan comes with a full refund within the first 30 days, and monthly plans can be cancelled anytime. Refunds are issued by monday.com.
What Microsoft data does the app access?
Calendar events only. It doesn't access your email, contacts or files.
Can each person connect their own calendar?
Yes. Each team member can connect their own.
Email hello@fantasymedia.io. If a call helps, we'll set one up with our team.
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