How to cascade a change through all 5 levels of subitems

What are multi-level boards in monday.com?

Multi-level boards are a monday.com board type where subitems can have their own subitems, up to 5 levels deep. They're built for projects with phases, steps and tasks inside tasks.

Why doesn't one status change reach every level?

Native automations don't follow you down the levels. A date change on a phase means updating the same date on every step below it, by hand.

Multi-Level Subitem Automations runs automations at every level, so one change reaches everything under it.

How do I set it up?

1. Install Multi-Level Subitem Automations from the monday.com marketplace. It's free to start.
2. Open a multi-level board. The app only works on this board type.
3. Add the automation that syncs the parent's Status to the levels below.
4. Choose how far it goes: the direct subitems only, or every level below.

One level down, or all five?

• Direct subitems only when each level is managed on its own, for example a phase owner who sets their own steps.
• Every level below when one change should reach everything under it, for example a project put on hold.

It syncs status, owner, dates, priority and timelines.

What else can run across the levels?

• When a subitem is created, copy Owner and Due date from its parent.
• When Stage changes to Kickoff, create subitems from the Onboarding template.
• When Status changes to Approved, convert the subitem into an item on another board.
• When a subitem's timeline changes, adjust the following subitem by the same offset.

How do teams use it?

• Project teams. Each subitem's timeline stays in sync with its start and end dates, and the parent's timeline spans from the earliest start to the latest end below it.
• Repeatable projects. New items get their full subitem tree from a template, and each subitem is named with its parent's name, so nobody builds the structure by hand.

How much does it cost?

There's a free plan with 200 actions / month. Paid plans run from $35 to $600 a month, or from $26 a month billed yearly. Every plan includes unlimited users, billing runs through your monday.com account, and every plan comes with a full refund within the first 30 days.

Questions

Does it work on standard boards?

No. It only works on multi-level boards. For standard boards, use Subitem Automations.

Do I need Zapier or Make?

No. The automations run inside monday.com.

What counts as one action?

Anything an automation does for you: one status change, one date update. If an automation updates 10 subitems at once, that's 10 actions.

Do I need to be a monday.com admin to install it?

Not always. monday.com admins, or users with app-install permission, can install Marketplace apps. If you're neither, ask your admin to install it.