How to sync subitem status with the parent item in monday.com

Why don't monday.com's built-in automations update subitems?

monday.com's built-in automations can create subitems, but they can't keep them in sync with the parent. So when a project moves to Working on it, every step under it still has to be updated by hand, one subitem at a time.

Subitem Automations adds automations for subitems, so the parent and its subitems stay in step.

How do I make subitems follow the parent's status?

Use the automation that copies the parent's value down: when the parent's Status changes, set every subitem's Status to the same value.

1. Install Subitem Automations from the monday.com marketplace. It's free to start.
2. On your board, add the automation that syncs the parent's Status to its subitems.
3. Pick the Status column on the parent and on the subitems.
4. Change the parent's status. Every subitem updates to match.

The same works for owner, dates and priority, so a new owner or deadline on the project reaches every step.

How do I close the parent when all subitems are done?

Turn it around with a roll-up: when all subitems are Done, set the parent to Done. The project then shows its real status without anyone checking each step.

Which automations do teams start with?

• When a subitem is created, copy Due date from its parent.
• When all subitems are Done, set the parent to Done.
• When a subitem is created, assign it to the parent's owner.
• When the parent's Priority changes, update all its subitems.

How do teams use it?

• Marketing. Each request gets its subitems automatically, based on its type, with due dates set from the agreed turnaround time. Finishing every step updates the request's status.
• Real estate. Each deal has 100+ steps. Assignments flow down from the deal, so nobody assigns them one by one, and step timelines roll up to show the deal's real dates.
• Legal and professional services. Every new subitem takes its matter's due date automatically, which ends a weekly manual job.

How much does it cost?

There's a free plan with 100 actions / month. Paid plans run from $39 to $599 a month, or from $31 a month billed yearly. Every plan includes unlimited users, billing runs through your monday.com account, and every plan comes with a full refund within the first 30 days.

What do customers say?

“The app feels so seamlessly integrated into monday.com that it’s hard to believe this isn’t a native feature. The ability to automate subitems directly based on parent item changes has saved us so much manual work.”

Questions

Do I need to be a monday.com admin to install it?

Not always. monday.com admins, or users with app-install permission, can install Marketplace apps. If you're neither, ask your admin to install it.

Can I use it on all my boards?

Yes. Once installed in a workspace, the app works on every board in it. There's no per-board cost or limit.

Can I get a refund?

Yes. Every plan comes with a full refund within the first 30 days, and monthly plans can be cancelled anytime. Refunds are issued by monday.com.

What counts as one action?

One change the app makes. If an automation updates 10 subitems at once, that's 10 actions.